Diabetes Partnership of Cleveland

 

 

Administrative Assistant - Full Time

 Position Summary:

 The  Administrative Assistant performs specialized data entry and administrative support for the organization.  Primary responsibilities include answering telephone calls, data entry for all client programs including Camp, management of office supply inventory, tracking and ordering general supplies, and performance of all mailroom activities.  Additional support duties include preparations for Camp sessions and assistance at DPC meetings or events as assigned. 

 Basic computer competency with a high degree of accuracy, excellent organizational skills and attention to detail are required for successful execution of duties. 

This position is a full-time non-exempt position (40hr. per week), occasionally requiring performance of duties off-site, outside the normal 9am-5pm business hours (evenings/weekends for other events as assigned). 

Duties and Responsibilities:

  • Telephones
    • Answer telephone, screen and direct calls in a positive, friendly manner
    • Provide information regarding the organization and its services to callers. Take and relay messages.
    • Process program and event registrations including credit card transactions.
  • Office Visitors
    • Make visitors to the office comfortable; notify appropriate staff of visitor’s presence.
    • Handle routine inquiries, as required.
  • Data entry/Raiser’s Edge
    • Perform timely and accurate data entry, process registrations/payments/fees, generate acknowledgements, and produce mail merges, reports, lists, labels or name tags as directed for the following areas of responsibility:
      • Camp Ho Mita Koda;
      • Community Education events;
      • LEAH; and
      • Board, volunteer and committee tracking.
    • Maintain files of processed materials (print and/or electronic).
    • Adhere to HIPAA and confidentiality guidelines when handling personal and financial information. This position is not authorized give any diabetes advice or consultation, or any other medical advice over the phone or in person to clients, campers, parents of campers, or other individuals serviced by this organization.
    • Assist with other data entry as required.
  • Mailroom Processes, Supplies and Equipment
    • Process mail.
    • Process daily cash receipts according to documented procedures.
    • Facilitate timely processing of all mailing projects. Maintain mailing projects calendar.
    • Photocopy documents as needed.
    • Manage inventory, supplies and equipment.
      • Monitor supply of all stock, stationery, envelopes, invitations, colored paper, copy paper stamps, binders, general office supplies etc. (Excel spreadsheets)
      • Order/purchase supplies as needed within budget parameters or notify appropriate staff of need to order when supplies are low.  All supplies, supply cabinets, and supply room should be kept in an orderly manner.
      • Maintain current postage account balances.
      • Oversee photocopier operations. 
        • Monitor and order toner and other photocopier supplies for copiers to maintain basic inventory or to prepare for anticipated large copy needs.
        • Ensure that necessary supplies are stocked for copier usage, including filling paper and stocking letterhead and envelopes in copy areas.
        • Perform routine maintenance (adding toner, clearing paper jams, etc.) as required.  Schedule service calls as needed.
      • Oversee condition and maintenance of postage machine, paper cutter, heavy duty stapler, shredders and other small office equipment.  Track usage where appropriate (shredding service).
    • Maintain physical space by organizing all files, supplies and equipment.
  • Volunteer Coordination
  • Other Program Support
  • Other duties as assigned

Minimum Required Qualifications:

  • High School degree
  • Basic computer competency
  • Experience working with Microsoft Office Suite:  Outlook, Word, and Excel
  • Ability to learn new computer software, as required
  • Excellent organizational skills with attention to detail
  • Ability to lift 25 pounds
  • Ability to learn USPS requirements for regular and bulk mailings from USPS manual
  • Excellent telephone skills
  • Ability to work effectively with the team (including cooperation and consideration)
  • Ability to manage multiple projects
  • Ability to meet deadlines
  • Exhibits punctuality in attendance
  • Ability to maintain confidentiality
  • Attends to safety in performance of duties
  • Maintains high degree of accuracy in work and reporting
  • Seeks improvement in approach to job responsibilities
  • Communicates effectively with management

Preferred Competencies:

  • Computer literacy with advanced competency with MS Office
  • Ability to lift 45 pounds
  • Experience with US Postal system
  • Purchasing experience
  • College or technical school experience

 Please e-mail resume and salary requirements to msmith@diabetespartnership.org.

 


Social Media Internship Part Time

Position Summary:

As a paid nonprofit intern, you’ll get to see immediate esults of your hard work, which is always rewarding, and you’ll get to meet others with shared interests, who care about the same issues that you do.

There’s simply no better feeling than supporting a good cause and helping your future career at the same time.

Diabetes Partnership of Cleveland seeks a Social Media Intern to aid in our communication and marketing efforts through various social media networks.

Candidates must have experience with and be currently engaged on social media (Twitter, Facebook, Pinterest, Tumblr, Google+,Instagram). An interest in social marketing trends and analytics is also helpful.

The intern will work closely with our Director of Special Events and Public Relations to plan and execute strategy with the goal of building community awareness and engagement around the Partnership’s brand, mission, and services.

Responsibilities include:

•   Knowing the in's and outs of social media platforms (Facebook, Twitter, LinkedIn,YouTube, Tumblr, Instagram, Pinterest, Vine, &  Snapchat)

•  Updating social media channels to build community interest and momentum on these social media channels by writing and posting updates, engaging conversations and discussions, and increasing the number of followers

• Explore new online and social media tools and implement best practices

Qualifications:

• Knowledge of social media is a must

• Savvy, and innovative with effective communication especially as it pertains to online mediums
• Computer skills, Microsoft Word and Excel, Graphic design skills a plus

• Interest in nonprofit work, wellness issues, philanthropy

Benefits:

•  Experience working at a unique nonprofit where 100% of donations goes directly to the cause

    Increased understanding of and alignment with health and wellness issues

  • Networking with nonprofit professionals
  • For students, class credit can be arranged according to school requirements

Duration: Minimum 12-15 hours per week for 4 months. Ideal andidates are available to work out of our Beachwood office 3-4 days/week (Monday through Friday).

Please submit cover letter, writing sample (2 pages max.) and 2 professional references and resume to msmith@diabetespartnership.org. with "Social Media Intern" in the subject line. No phone calls please.

 

 

Data-Entry Specialist Position


Position Summary:

The Data-Entry Specialist’s primary function will be entering data and
maintaining our organization’s database along with other miscellaneous general
office duties as required. He or she is a part-time, temporary employee with
the potential to be permanent. This individual is expected to work approximately
16-20 hours per week.  This person reports to the Development Operations Specialist. 

Duties and Responsibilities:

  • Entering gift batches
  • Updating constituent records
  • Processing thank you letters through RE Mail
  • General/basic office skills – filing, keyboarding, copy machine, telephone, etc

 Minimum Required Qualifications:

  • Excellent oral and written communication skills
  • Ability to meet deadlines
  • Ability to work effectively with multidisciplinary teams
  • High school diploma
  • 1– 2 years Raiser’s Edge experience
  • 1– 3 years working in an office environment
  • General/basic office skills – filing, keyboarding, copy machine, telephone, etc.

Preferred Competencies:

  • Proficient with Microsoft Word, Excel, and Outlook
  • Some college
  • 3– 5 years Raiser’s Edge experience
  • Integrating with Financial Edge and Merchant Services experience a plus

Please submit cover letter and resume to msmith@diabetespartnership.org .
  

Camp Ho Mita Koda

Working at Camp Ho Mita Koda is a rewarding and fun way to spend your summer!  Each year, we have openings for seasonal employment at Camp Ho Mita Koda that may include Administrative postitions, Counselors, Nurses, Student Nurses, Lifeguards, Kitchen Workers and various other areas of expertise.  We recruit staff from across the U.S. as well as Internationally.  Postings are typically online each winter.

 

Diabetes Partnership of Cleveland

3601 S. Green Rd., #100
Beachwood, OH 44122
Phone: 216-591-0800 | Fax: 216-591-0320
information@diabetespartnership.org

 

 

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